Secretary (Managers)

Boshoek Smelter

Boshoek, North West, South Africa

Ref. No. 887

Internal & External

In this role you will be responsible for:

Optimise management time by screening calls and visitors, managing the manager’s calendar and coordinating meeting room bookings.
Provide administrative and clerical support to the management team, including preparing correspondence, reports and internal memorandums.
Manage external meetings, venues and logistics; take minutes where required and distribute accurate minutes and action lists in a timely manner.
Maintain and improve office systems, filing and document control.
Build and maintain professional relationships with colleagues and external stakeholders, representing the company positively at all times.
Manage internal communication tasks and assist with external representation requirements.
Raise requisitions and manage inventories for office consumables and services.
Coordinate in-house and external events, meetings and travel arrangements as required.
Handle confidential information with discretion and maintain high standards of confidentiality and professionalism.

About you:

Grade 12 (NQF Level 4) or equivalent.
Minimum 5 years’ secretarial/administrative experience; or minimum 2 years’ experience if in possession of a recognised Secretarial diploma.
Proficient in MS Office (Word, Excel, Outlook, PowerPoint).
Strong written and verbal communication skills in English.
Excellent administrative, organisational and interpersonal skills.
Demonstrated ability to work under pressure, prioritise tasks and meet deadlines.
High level of accuracy and attention to detail.
Experience with SAP S/4HANA and Coupa.
Prior experience supporting senior managers in a corporate, mining or heavy-industry environment.
Event coordination experience and advanced PowerPoint/presentation design skills.